Category Archives: Knowledge Management TaF

Institutional Repositories

A snapshot of NHS LKS provision

What involvement do NHS LKS have in the provision of institutional repositories?  What systems are in use?  What content is included? How much do they cost to run and what is the commitment in terms of staff time?  These are just some of the questions posed by the recent Institutional Repository Survey conducted across the NHS in England.

The survey forms part of a wider project undertaken by members of the Institutional Repository Project Group which ultimately aims to identify the many factors/issues that need to be considered, highlight examples of good practice and make recommendations for the provision of institutional repositories.  While the final report, conclusions, and recommendations will be released at the end of the project (end of 2017), the survey results are being released now in the interests of timeliness and at the request of many of the survey participants.

The full survey report available here offers an insight into current practice within the NHS and partner organisations around institutional repositories.  The report, representing responses from 43% of NHS LKS in England, contains valuable insights from those with and without repositories highlighting:

  • Systems in use and those explored by colleagues
  • Resources required – both financial and in terms of staff time
  • Content
  • Evaluative commentaries from participants

Survey data has been anonymised where possible.  If library managers wish to contact a service using a specific repository system, please contact a project group member (detailed below) to be referred on to the appropriate service for advice and information.

The survey findings will be incorporated into the final project report.

Hugh Hanchard – Library Services Manager  – South Tees Hospitals NHS Foundation Trust
Dominic Gilroy – LKS Development Manager – Yorkshire and the Humber

 On behalf of the Institutional Repository Project Group
(Caroline Storer, Sue Robertson, Lesley Allen, Jackie McGuire, Vicky Bramwell and above)


DNA – it’s in your system?

Actually not that kind of DNA at all – but we wanted to get your attention.

Our DNA is the Development Needs Analysis.  Cast your mind back to Christmas last year when we asked all health library staff to complete a survey of development needs to help us plan for the flexible, well-trained workforce we need for the future.  758 of you completed the survey.  The best response rate we have ever had. Thank you!

The project group leading the DNA has now completed their analysis of your responses and comments and produced their final report. The report has been through the Knowledge for Healthcare Workforce Planning and Development Group and the LKS Leads Group – and has been signed off by both. Phew!

So here it is for you to read.

So what next?

Well, there is no point in asking for people to say what they want if we don’t do anything about it. The good news is that lots of the things you have asked for are already in hand:

The DNA data has been shared with LKS Leads and their teams to determine what learning opportunities need to be prioritised regionally. LKS Leads are also looking at how to take the DNA forward at a national level and will be publishing a response that looks at the top ten / top nineteen development needs. Watch this space!

Finally, thank you to the project group:


Abi Alayo

Michael Cook

Uma Devalapalli

Sarah Hennessy

Lisa McLaren

Katy Oak


David Stewart

Chair: Workforce Planning and Development Working Group

Knowledge & Information Management embraced by CILIP

The information world as we know it is changing at an ever increasing pace, and it is only right that we as a profession maintain increasingly relevant and up to date in our contribution to it.  As Knowledge, Information and Library professionals we feel we are the right people to put the “I” back into “IT”.  We all know that an information system is only as good as the information that has been put in it, and has to have been designed based around what is actually required for it to be effective.

As established and experienced health information professionals, you will be very aware of this – and many of you may be even more K&IM focussed than many of us are currently. It is only right therefore that we help provide you with the professional support you need to make your career a success, and we hope that you will help up us within CILIP to respond adequately to this challenge.

CILIP has been looking at its way forward in the realm of knowledge & information management for a couple of years, and a lot of initial preparatory work has been done by some very committed individuals to look at how we should be engaging in this area.  A number of us have been working in K&IM for years and have been keen to see CILIP develop relevant professional activity.

During 2016, it was decided that a new specialist interest group should be established to take this work forward, and champion the roles of knowledge & information managers.  I have been Chair of CILIP’s Information Services Group for several years and as a Group we decided that it would be right to help transform into this area to help take it forward.  I was appointed by CILIP as the inaugural Chair of the K&IM Group and the new group will be established in 2017.

From 1st January 2017, all CILIP members will be automatically offered free membership of the K&IM Group for the first two years to help get it established.  We hope that you will join us as up and coming professionals to see this area establish and develop; both within CILIP and more importantly in the wider workplace.

As part of the K&IM Committee structure, a sub group is to be created called “Information Services”.  This will include coordinating the work of K&IM Awards.  Two regional groups (London/South East and East of England) will also be active to provide support work at a more local level.  The other main objectives for 2017 will be based around establishing the identity of the K&IM Group, Communication, Events and identification of training needs for members.

The K&IM Committee has agreed that they would like a journal to be published. The next edition of ISG’s journal “Refer” will be dedicated to K&IM issues and then after that the future direction will hopefully have been decided – including any name change.

We do hope that you will be able to join us as a member of the CILIP K&IM community.  This can be either as an existing CILIP member or as a member of the K&IM group alone.  Further details are available from myself as Chair.

So much will need to be done that you can help with.  This could be writing some articles for our K&IM journal about your experiences and findings, helping to organise a K&IM event, helping with our website information, or even helping us research training needs.

Getting involved with K&IM on a voluntary basis though CILIP will help you in your career in several ways.  It is an excellent way of networking with link minded individuals, help you develop your experience if you are new to K&IM, and help you maintain a current knowledge of developments in the K&IM field.

If you feel that you can help with any of the above, or can think of how CILIP can become even more relevant to the K&IM profession, than please contact David Smith Director, DJS Management Solutions Limited (and Chair, K&IM National Committee)

David Smith