Core Content Re-procurement Update

As you know, the current contract for core content resources  has been extended to 31st March 2019.  HEE is now in the process of deciding which resources to purchase from April 2019 onwards, supported by a Core Content Re-procurement Group including representatives from HEE and LKS in each region and colleagues from NICE (group members are listed below).  The results of the recent survey of LKS managers and audit of local e-resource procurement are very interesting and have significantly informed our thinking.

The key findings from the survey of LKS managers are that:

  • There is broad support for the selection criteria we have proposed, although several respondents surveyed suggested additional criteria
  • The most popular type of resource for national procurement is bibliographic databases
  • The top three individual resources identified for inclusion in the national collection are Medline, Embase and CINAHL with full text
  • The single resource which was most popular as a suggested addition to the national collection was Clinical Key
  • The most popular resource type suggested as an addition to the national collection is a collection of journals or a specific journal title and there was also considerable support for provision of a point-of-care tool
  • There is general agreement that a bespoke single search solution for access to NHS-funded e-resources is essential, both for end-users and for NHS librarians and advanced searchers
  • There is agreement that it is reasonable to expect NHS librarians and advanced searchers to use suppliers’ interfaces to bibliographic databases, though there is also a significant amount of divergent opinion
  • There is general agreement that evaluation of suppliers’ interfaces should form part of the selection criteria for inclusion of resources in the national collection
  • There is no clear consensus about the desirability of having a national discovery service
  • There is continuing disquiet among some librarians about the reliability and functionality of the HDAS interface and the quality of the ProQuest search interface
  • Most managers indicated that they would definitely or possibly be willing to contribute local funding to collaborative procurement, but with caveats relating to understanding the detail and cost benefits
  • There was broad support for the draft HEE Digital Content Strategy and many useful suggestions for augmentation

If you would like to see the full survey report, if you are in the London & South East please email lucy.reid@hee.nhs.uk, if you are in the Midlands & East please email richard.bridgen@hee.nhs.uk, if you are in the North please email dominic.gilroy@hee.nhs.uk and if you are in the South, please email jenny.toller@hee.nhs.uk.

The audit of local e-resource procurement reveals which e-resources are most commonly being purchased at local level, the total spend on each product/with each supplier, and an indication of usage levels and cost-per-download figures.   We are treating this information as confidential and therefore not in a position to share.

We are now using the survey and audit feedback, together with our knowledge about usage of existing core content resources, to derive a short list from a long list of resources for which we would like NICE to seek quotations. We are, of course, highly mindful of our budget constraints.

In terms of next steps in the process of re-procuring content for 2019-2022, the timeline is:

2018 Activity
End March Confirm with NICE the specific products we would like suppliers to quote for
May Suppliers are invited to quote for our selected products included in tender
July Suppliers respond with quotes and how they meet the tender specification
August – October Quotes evaluated
November Contracts agreed with successful suppliers
2019
April New resources become available

If you volunteered your services to help with the evaluating resources, now’s your chance.  Please see the email from my colleague Lucy Reid from HEE London and South East about what we need you to do and how to get involved.

Richard Bridgen, Knowledge Systems Manager, HEE Midlands and East on behalf of the Content Re-procurement Group:  Nicola Ager, Kaye Bagshaw, Helen Bingham (Chair), Richard Bridgen, Alan Fricker, Imrana Ghumra, Dominic Gilroy, Steve Glover, Celestine Johnston, Lucy Reid, Marion Spring, Jenny Toller

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