Tag Archives: CLA Licence

Copyright Guidance – An Update

Recently we told you about the help that was available for copyright queries both by asking us directly (http://kfh.libraryservices.nhs.uk/new-year-no-sweat/) and on the newly updated copyright guidance and FAQ pages (http://kfh.libraryservices.nhs.uk/copyright-no-more-cold-sweats/).

Since then there have been two important updates.

Firstly, the CLA have updated their website producing a new page dedicated to the CLA Licence Plus for the NHS, reflecting the recent addition of the Royal Society of Medicine as a supplier of Copyright Fee Paid articles and including an integrated Permissions Checker. The new page is available at https://www.cla.co.uk/nhs-england-licence. As before, the ‘Public Sector’ option should be chosen when checking permissions. The information available at http://www.libraryservices.nhs.uk/forlibrarystaff/information/nhs_copyright.html has been updated to reflect this, adding a new guide clarifying when to order Copyright Fee Paid articles.

Secondly, a new page has been added to the guidance specifically to address copyright in NHS-Higher Education crossover situations. This follows the webinars presented on this subject by the CLA at the end of last year. The new page can be found at http://www.libraryservices.nhs.uk/forlibrarystaff/information/copyright_NHS_HE.html.

Finally, remember if you have any copyright queries please email us at : nhscopyrightqueries@libraryservices.nhs.uk

New Year, no sweat!

As written in the previous blog by my colleague David in November, copyright can bring us all out in a “cold sweat”.

To help make copyright easier for us all, the copyright first responders group has updated the information available for all to use on the copyright page of the NHS Library and Knowledge Services webpage.

http://www.libraryservices.nhs.uk/forlibrarystaff/information/nhs_copyright.html

It describes what may be copied under the NHS CLA Licence Plus and the UK Copyright Act and is full of hints and tips and quick links to help you.’

We will be adding FAQs shortly:

  • copying from national core content
  • supplying to patients and public
  • sharing copies between the NHS and higher education

In the meantime, have a look at the website and “don’t sweat the small stuff”!

Contact your regional NHS copyright first responders

North – Susan Smith and David Watson

Midlands and East – David Law, Joan Lomas, Vanessa Ancliffe, Martin Elcock, Ian Rennie

London and South – Tricia Rey, Helen Williams, Helen Bingham, Sue Robertson

Post prepared by Sue Robertson

Copyright – no more cold sweats!

As part of our work on document supply, the Streamlining Task & Finish group identified uncertainty around copyright as one of the key impediments to efficient sharing of copies between NHS libraries and customer-focussed document supply services. In fact, changes to the 1988 Copyright, Designs and Patents Act in 2014, and the introduction of the CLA Licence Plus for the NHS in England in 2015, mean that relatively speaking, sharing and using copies across the wider NHS in England has never been easier!

However, the picture can still be complicated.

For example, although documents can be supplied electronically, can multiple copies be shared amongst NHS staff and is a copyright declaration required?

In other words when does the Act apply, when does the CLA Licence apply, where do publisher licences come into this?

What happens where the NHS interfaces with higher education, with local authorities and with members of the public? For the answers see the table at the end of this posting.

Members of the Streamlining Task & Finish group appreciate the complexities and understand that copyright conundrums can bring even experienced library staff out in a cold sweat!

To that end we underwent training on copyright issues and will be launching a new service to help NHS library staff deal with copyright issues.

We have established a team of ‘Copyright First Responders’ which includes NHS library staff from each region.  Our role will be to provide advice and answers where we can, and refer you to other experts if we can’t.

We will also maintain a central store of guidance and FAQs at http://www.libraryservices.nhs.uk/forlibrarystaff/information/nhs_copyright.html .

We have set up a single email address: nhscopyrightqueries@libraryservices.nhs.uk. So if you have a query about copyright, don’t break out into a cold sweat, contact us and we’ll respond!

David Watson, Learning Resources Adviser, Rodney Cove-Smith library, South Tees NHS Foundation Trust for Streamlining Task and Finish Group

Copying under the CLA Licence for the NHS in England and under UK Legislation: summary table
QueryCLA LicenceUK Legislation
Who may make/receive copies?All members of the NHS workforce, including primary care, public health, students on placement, and HEI providers of LKS to the NHSAnyone: under Copyright Law, individuals may make ‘fair dealing’ copies from copyright works
What may be copied?Copies may be made from anything owned by/subscribed to by the NHS and covered by the CLA LicenceFair dealing/library privilege copies may be made from any copyright work*
How much may be copied?Two articles from a journal issue, any number from a themed issue; one chapter or 5% of a bookA ‘reasonable’ proportion e.g. one article from a journal issue, one chapter from a book
How many copies may be made?Multiple copies, including copies of copiesOnly single copies
Any restrictions on the purpose for copying?Any NHS-related usePersonal/non-commercial research only
Are declarations required?NoYes (e-tick OK)
May we send copies electronically?YesYes
May we store copies?Yes on secure networks for access by colleaguesYes but for personal use only